25-26 Scholar Support Coordinator

Washington, DC, DC
Full Time
Manager/Supervisor

Who We Are

Achievement Prep is an award-winning public charter school network dedicated to empowering underserved communities in Southeast Washington, DC. Our mission is to prepare students to excel as high-achieving scholars and leaders, not only in school but also in life.

Our Values:

  • All Scholars are Deserving: Every scholar receives an equitable, top-tier education
  • Love is at the Core: We embrace authenticity while setting high expectations
  • Exceptional Academic Results: Achieved through daily, data-driven, individualized learning
  • Platinum Teachers are a Main Ingredient: YOU are the key to excellent outcomes for our scholars
  • Families as Partners: Together, we do “three-generational work”

What You Will Do

The Scholar Support Coordinator(SSC) facilitates the processes related to special education at the campus level ensuring excellence in compliance. The SSC, in collaboration with the Elementary Scholar Support Coordinator, advises the special education team at the school to ensure that the needs of all Star Scholars are being met and that services are aligned and in compliance with scholars’ IEPs.

Reporting to the Director of Scholar Support, you will:

Administrative Responsibilities 

  • Meet weekly with the Scholar Support Coordinator and/or Scholar Support Director to align and plan for Star Scholars and the scholar support team 
  • Manage Special Programs (Powerschool) and supporting documentation associated across grade levels for scholars with disabilities 
  • Work with operations and enrollment staff to ensure new Star Scholar IEPs, evaluations, and progress reports are collected and reviewed in a timely fashion, including holding meetings for scholars with IEPs as outlined in the transfer/enrollment policy 
  • Ensure that the eligibility process is timely, thorough and clearly communicated to families and staff per Achievement Preps Special Education Policy and Procedural Manual 
  • Schedule testing and coordinate with families, teachers, related service providers, administrators and evaluators 
  • Provide families with documentation related to special education processes in Special Programs (draft IEPs, draft evaluation reports, draft eligibility determination report) at least five (5) days prior to evaluation team meetings for family review 
  • Adhere to compliance timelines outlined in Achievement Prep’s Special Education Policy and Procedural Manual and in accordance with all federal and state regulations with 100% accuracy 
  • Draft and finalize all Special Programs documentation efficiently and accurately, including, but not limited to, Prior Written Notices (PWN), meeting notes and family communication within five (5) days after meeting is held 
  • Ensure all testing accommodations and modifications for Star Scholars are accurately documented and implemented for all internal and external assessments Provide information to the Director of Scholar Support for the implementation of mediation, dispute resolution sessions, and due process procedures in accordance with legal guidelines 
  • Train scholar support staff in the use of all special education systems (e.g. Special Programs) 
  • Maintain confidential, accurate, and up-to-date scholar records consistent with federal and District law and Achievement Prep requirements 
  • Inform, engage, and support families through the special education process 

IEP Responsibilities 

  • Oversee the drafting and implementation of IEP goals, accommodations/modifications, and service hours by related service providers for scholars who newly qualify for special education services or who continue to be eligible at their annual or triennial review, in accordance with team decisions and Achievement Prep standards 
  • Review and revise IEPs from incoming scholars’ prior schools 
  • Coordinate and execute all aspects of the annual IEP or triennial evaluation process according to state and federal deadlines 
  • Coordinate with general education and scholar support teachers to ensure that IEP quarterly progress reports are completed and provided to families in the most accessible format 
  • Work with the Scholar Support Coordinator to research, plan, and coordinate training (and coach teachers directly) regarding meeting the needs of scholars with IEPs 
  • Manage the transition process (if middle school) to work with eligible scholars, families, and staff to design a transition plan that describes the instruction and related services objectives to support scholar success beyond Achievement Prep 

504 Responsibilities 

  • Serve as owner and facilitator of all aspects of the 504 annual review process 
  • Manage legal documents and files related to 504 plans 
  • Create 504 plans for scholars with disabilities who qualify 
  • Coordinate the successful implementation of 504 planning process 
  • Work with the Scholar Support Coordinator to research, plan, and coordinate training (and coach teachers directly) regarding meeting the needs of scholars with 504s 

Instructional Leadership in conjunction with the Elementary School Scholar Support Coordinator

  • Coach, develop, & manage a campus-based team of teachers and aides daily
  • Observe each scholar support teacher at least once per week and provide formal and informal feedback
  • Hold and facilitate weekly one-on-one coaching and development meetings with each scholar support teacher
  • Analyze data for Star Scholars regularly to drive decisions and additional supports for both scholars and staff
  • Track/monitor teacher responsiveness to feedback as evidenced by implementation of strategies, action plans and weekly goals 
  • Manage day-to -day school operations (ie arrival, dismissal, etc) in conjunctions with Campus Based leadership Teams (CBLT)

School-Wide Responsibilities 

  • Manage time, tasks, deadlines and responsibilities in a fast-paced environment 
  • Engage in additional school-wide responsibilities, such as lunch/recess duty, hallway posts, events committees, etc. 
  • Receive continuous feedback from peers and school leaders on your practice and be expected to give the same 
  • Embody our core values of Determination, Respect, Enthusiasm, Accountability, and Mastery 
  • Exhibit an unwavering commitment to high academic achievement and character development in our scholars 
  • Attend and support monthly Family Nights/events that invite families into the building 
  • Other duties as required to fulfill our mission in the lives of our scholars 

Be willing to take on additional responsibilities as necessary to fulfill Achievement Prep’s mission for our scholars 

You Must Have

  • Bachelor’s degree 
  • Certification, degree, or licensure in special education
  • 3+ years of teaching special education in an urban setting to children in historically underserved communities
  • 1+ years of special education coordinator or special education case management experience 
  • Ability to regularly attend one to two meetings per week outside of normal hours (staff hours: 7:30 AM to 5:00 PM)

It Would Be Nice for You to Have

  • Master’s degree in special education

Is this YOU?

You are a mission-driven educator who believes in the power of education. You are committed to making a difference in underserved communities. You value a quality public education for all and are dedicated to serving every child. You are results-driven and an expert in your content area, constantly seeking ways to improve. You respect timelines and embrace feedback, knowing the mission isn't easy but energizes you. You thrive in ambiguity and find joy in the day-to-day.

Why Work With Us?

Our teachers are worth more than gold, they’re platinum!

  • Development: Teachers receive ongoing (weekly or bi-weekly) development from school leaders:
    • Formal and informal observations and feedback
    • 1:1 meetings to discuss teaching practice, scholar data, curriculum, and goals
    • Content team meetings
    • Wednesday afternoon professional development tailored to teacher needs
    • $150 Classroom Reimbursement fund
  • Compensation & Benefits: Achievement Prep offers highly competitive compensation and benefits
    • Generous medical, vision, and dental benefits
    • Flexible spending accounts for transit, dependent care, and medical expenses
    • 401K plan with immediate employer matching up to 4%
    • 44-60 days of Paid Time Off, including holidays, break periods, sick, and personal time
    • Wellness benefits including reimbursements for gym, massages, counseling, etc.
  • It Pays to Stay:  Upon completion of 2 full school years of service, employees become eligible for annual loyalty incentives
    • Personalized gifts and Achievement Prep swag
    • Compensation Bonuses

Ready to Get Started?

If you’re excited to be part of a dedicated and passionate team, please submit your resume and cover letter to this job posting. Let’s make a difference together!


 

Achievement Prep encourages individuals of all identities and backgrounds to apply for this position. We are an equal opportunity employer fully committed to hiring a talented and diverse group of individuals. Achievement Prep does not discriminate on the basis of race, religion, creed, color, national origin or ancestry, age, sex, gender identity, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law.

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